“We had [curriculum department employees] assigned to a school, schools set up their own committees to see what they could spend their money for ... and then the school [and curriculum employees] made sure it was consistent with the overall plan for comprehensive technology,” Hinesley said during the board’s regular business session. “We had several meetings with the principals to see how they wanted to do [the selection of technology].”
The approved bids are as follows:
• Xerox Audio Visual Solutions, of Norcross, as the low bid for SMART equipment in the amount of $46,772;
• GovConnection, Inc., of Merrimack, N.H., as the low bid for iPad cases in the amount of $10,320;
• Xerox Audio Visual Solutions as the low bid for NEC equipment, 14 Ultra Short Throw projectors for Cartersville High School, in the amount of $13,192;
• Troxell Communications, of Atlanta, as the low bid for BenQ equipment, three ceiling-mount projectors for Cartersville Primary School and 11 ceiling-mount projectors for Cartersville Middle School in the amount of $8,472;
• Perlmutter Purchasing Power, of San Diego, as the low bid for Bretford laptop carts for Cartersville Elementary School and CMS in the amount of $14,903;
• EDCO Education Consultants, Inc., of Canton, as the low bid for the alternate brand for projection screens for CPS in the amount of $2,430;
• Logical Systems, of Rome, as option No. 2 for the low bid for SMART Board and projector installs in the amount of $15,018;
• CORE Education & Consulting Solutions, Inc., of Atlanta, as the low bid for Dell equipment in the amount of $279,718;
• IT Outlet, Inc., of Sioux Falls, S.D., as the low bid for Asus Tablets in the amount of $5,576.
Hinesley said the system expects the technology to be available by May 17 and the grant includes funding for training. The equipment is expected to be used for instruction beginning this fall.
In other school news, the board approved a bid by SSC Service Solutions, of Knoxville, Tenn., in the amount of $4,994,077 for the next five years, with the option for Hinesley to negotiate during the last two years. The system currently holds a contract with the company, and the superintendent said he considered the price bid to be “in the middle” compared to the other bids.
Hinesley said the system had a committee to evaluate the proposed bids for custodial service based on a rubric, without initially seeing each company’s bid. He said the process also included having Cartersville principals visit schools from systems that had competing companies place bids to compare the cleanliness of Cartersville schools to others.
He added that the intent of having the last two years available for negotiation is to allow for increases in employee insurance cost due to the Patient Protection and Affordable Care Act.
“This is really, in my opinion, a good process because when you have already have a contract, the tendency is for the people who are bidding to come in and take everybody down to minimum wage and what happens is, they are automatically going to get the bid,” Hinesley said, adding he appreciates the work of the system’s current custodial staff. “... It’s not just about the money.”
The board also approved a recommendation to allow for public review and comment the board’s recommended K-12 math textbook and supplementary materials for the upcoming school year.